A marketing coordinator at a homeware retailer set up a Project for product descriptions. She pasted the full 35-page brand guide into the project instructions, followed by four lines saying who the descriptions are for and how they must be formatted. Drafts often miss those formatting lines, and colleagues find the instructions hard to edit. The team consults the brand guide section by section. What change should she make?
- ASplit the brand guide across three new Projects so each one has a shorter set of instructions to follow.
- BReplace the brand guide in the instructions with a one-paragraph summary that Claude writes of it.
- CMove the brand guide into the project knowledge and keep the instructions to audience, tone and format. Correct
- DLeave the instructions as they are and repeat the four formatting lines at the start of each new chat.
Why A is wrong: Shorter instructions sound like progress, but splitting the work across three Projects scatters one recurring task and still puts reference material in the instructions. The team would have to guess which Project to use.
Why B is wrong: This shortens the instructions, which is tempting. It throws away the detail the team consults section by section, so drafts lose access to the specific brand rules they need.
Why C is correct: Long reference documents belong in project knowledge, where Claude can draw on the relevant sections. Short instructions about audience, tone and format are easier to edit and stand out instead of being buried in 35 pages.
Why D is wrong: Repeating the lines may improve formatting, but it reintroduces the copy-and-paste routine a Project exists to remove and leaves the instructions just as hard for colleagues to maintain.