A marketing manager at a homewares retailer wants Claude to draft a weekly campaign recap from one shared Google Drive folder that her team updates daily. She wants to produce the recap in minutes without collecting files by hand. The administrator has enabled connectors for Google Drive, Gmail and the team calendar, and the company's AI-use policy says staff should connect just the sources a task needs. A colleague suggests connecting all three in case they help. What should she do?
- AConnect all three sources and tell Claude to use the Drive folder alone for recaps
- BConnect all three sources, since the administrator's approval makes each one compliant
- CConnect Google Drive alone and point Claude at the campaign folder for each recap Correct
- DDownload the folder's files each Friday and upload them as a fresh set to the chat
Why A is wrong: Telling Claude which source to use seems to keep things tidy, but an instruction to the model is not a control; Gmail and the calendar would still be connected, which the policy does not allow.
Why B is wrong: It is tempting to read an enabled connector as permission to use it, but the policy asks staff to connect only what the task needs, and the recap needs neither email nor the calendar.
Why C is correct: This gives Claude current access to the one source the recap draws on, meets the policy of connecting only what is needed, and removes the manual file gathering.
Why D is wrong: Uploading avoids extra connections, but it means gathering files by hand every week, which is the effort she wants to remove, and the copies are out of date as soon as the team edits them.