A customer service team lead at an online retailer uses Claude to draft replies to the dozens of delivery-delay complaints her team receives each day. Her prompt already asks for a 'warm, brief and professional' tone, but the drafts vary widely in tone and structure, so agents rewrite most of them. The team has a set of approved replies that customers have responded well to. What is the best change to her approach?
- AAdd more tone words, such as friendly, reassuring and polished, to the prompt
- BSwitch every draft to the most capable model so the tone is read correctly
- CRegenerate each draft with the same prompt until one matches the house style
- DAdd two approved replies, with customer details removed, as examples to follow Correct
Why A is wrong: More adjectives feel like a more precise instruction. But tone words are open to interpretation, and piling on more of them does not show Claude what this team's replies actually look like.
Why B is wrong: A stronger model can seem the answer to inconsistent output. But for dozens of short routine replies it adds cost and delay, and the gap is the missing example, not reasoning power.
Why C is wrong: Rerunning sometimes lands on a good draft, so it can look workable. But at dozens of replies a day it wastes time, and an unchanged prompt gives Claude nothing new to aim at.
Why D is correct: The team already knows what a good reply looks like. Showing Claude two approved examples conveys the tone and structure far more precisely than adjectives, and removing customer details keeps personal data out of the prompt.